Bookkeeping for Trucking Companies
Trucking companies deal with per-mile costs, driver settlements, fuel tax reporting, and strict DOT recordkeeping requirements. RFG Bookkeeping provides trucking bookkeeping services that handle the complexity so you can keep your trucks moving and your profits growing.
Bookkeeping for Trucking Companies
We understand the unique financial needs of trucking companies and owner-operators. From tracking fuel expenses and mileage to preparing driver settlements and managing maintenance costs, we keep your books organized and compliant. We also help with IFTA reporting and DOT recordkeeping so you stay audit-ready.
Fuel Expenses
Track fuel purchases by truck, route, and state for IFTA reporting and maximum fuel tax credits.
Mileage Tracking
Accurate mileage records by state for IFTA reporting, depreciation, and per-mile cost analysis.
Driver Settlements
Calculate driver pay, deductions, advances, and reimbursements accurately every pay period.
Maintenance Costs
Track parts, labor, and shop costs per truck to identify maintenance trends and control expenses.
DOT Recordkeeping
Organized records that keep you compliant with DOT requirements and ready for any audit.
Owner-Operator Bookkeeping
Personalized bookkeeping for single-truck owners — track income, expenses, and profit per mile.
Benefits of Working with RFG Bookkeeping
We bring clarity to your finances so you can make confident business decisions.
Know Your Cost Per Mile
Accurate per-mile cost tracking helps you price loads profitably and identify cost-saving opportunities.
IFTA-Ready Reports
Fuel and mileage reports organized by state, ready for quarterly IFTA filing.
Audit-Ready Books
DOT-compliant recordkeeping that keeps you prepared for any inspection or audit.
Track Every Expense
We help identify and properly categorize eligible business expenses — fuel, maintenance, per diem, and more.
Industries We Serve
Frequently Asked Questions
Yes. We track fuel purchases and mileage by state, then prepare quarterly IFTA reports with the data organized and ready to file. We work with your IFTA filing service or accountant to ensure accuracy.
Absolutely. We provide personalized bookkeeping for single-truck owner-operators, tracking income, expenses, and profit per mile so you know exactly how your business is performing.
We calculate gross pay based on your rate structure, then subtract advances, deductions, and reimbursements to produce accurate settlement statements for each driver every pay period.
We track per diem eligibility and amounts for over-the-road drivers, ensuring proper documentation for tax purposes while maximizing the deduction.
Ready to Get Started?
Schedule a free 30-minute consultation with Autumn Rodriguez and see how clean books can transform your business.